What Information Does the Association Collect?
The Association collects two types of information from users of Association Sites: (1) non-personal information collected, for example, as you interact with our Web Sites that cannot be used to specifically identify or contact an individual (“Non-Personal Information”); and (2) personal information that can be used to specifically identify or contact an individual (“Personal Information”).
When you visit any of the Association Sites, our web server automatically recognizes and collects certain Non-Personal Information about your visit to our Web Sites, such as your Internet Protocol (IP) Address and domain name.
The Association also collects and uses clickstream data, which includes a trail of electronic information left at each web site you visit. Such data tells us, for example, the type of computer and browsing software you are using and the address of the web site from which you linked to a Association Web Site. We may use this clickstream data to determine how much time visitors spend on each page of any of the Association Sites, how visitors navigate throughout the Web Sites, and how we may tailor our web pages to better meet the needs of visitors. Collection or use of clickstream data will be anonymous, aggregate, and will not intentionally contain any Personal Information.
The Association also uses Web beacon technology to help track usage and viewing of Association Sites and communications (such as emails). Web beacons, also sometimes called single pixel gifs or action tags, allow the Association to track page and message viewing counts and patterns, which we use to focus and tailor future content development and otherwise measure and improve the performance of our Web Sites and communications.
Any or all of the above-described activities may be performed on our behalf by our Representatives (defined below).
When you use any of the Association Sites, you may be asked to provide or otherwise choose to provide Personal Information, which may include, but is not limited to:
• name, physical and e-mail address, telephone and fax number, credit card information, and photography experience (such as whether you are an amateur or a professional, the name and address of your business, and your business information, if applicable;
• name, physical and e-mail address, zip code, telephone and fax number, and credit card information, for processing your membership application, for processing transactions on certain of our Web Sites, for processing your registration on certain of our Web Sites, and for contacting you with regard to your membership, registration, transactions and other activities or accounts on our Web Sites. If you are a Association Member, we may also ask for your membership identification number to provide you with the appropriate membership discount (where applicable), or for other purposes specified at the time of the request;
• name, physical and e-mail address, telephone and fax numbers, and membership identification number, for processing your registration for an Association photography contest, Festival or event; and
The above are only examples of the types of Personal Information we may collect. The actual types of Personal Information collected depend on the specific product or service you request, the types of transactions you conduct on the Web Sites and the various activities in which you participate (including, for example and without limitation, demographic information or other information that would permit someone to contact you online or offline).
How Does the Association Use My Information?
Information obtained through Association Sites may be combined and used in conjunction with information obtained through sources other than the Association Sites, including both offline and online sources. The Association uses this combined information to enhance and personalize your various experiences with us on and in connection with the Web Sites.
Sharing with Third Parties
The Association does not share your Personal Information with third party marketers or sales organizations, period. The Association will only share your information (including Personal Information and Non-Personal Information) with third parties in limited circumstances, where it is legally required or permitted by you.
We reserve the right to access and disclose your Personal Information and Non-Personal Information as required by courts or administrative agencies and to the extent required to permit us to investigate suspected fraud, harassment, or other violations of any law, rule, or regulation, the rules or policies of our Web Sites, or the rights of third parties, or to investigate any suspected conduct which the Association deems improper. We also reserve the right to transfer your Personal Information and other information in the event we, or a substantial portion of our assets, undergo a business restructuring, transfer of ownership, or similar transaction.
Third Party Advertisers
How Does the Association Aim to Protect My Information?
The security of your Personal Information is important to us. For example, when you register as a member, we endeavor to protect the security and integrity of any sensitive information collected thereon or therethrough by putting in place reasonable physical, electronic, and managerial procedures. However, while we strive to protect your Personal Information, due to the inherent open nature of the Internet we cannot guarantee that communications between you and any Association Web Site, or information stored on any Association Web Site or our servers, will be free from unauthorized access by third parties such as hackers. Your use of the Web Sites demonstrates your assumption of this risk.
You should be aware that any information and content, including Personal Information, and User Content (as hereinafter defined) you post to message boards, community tools, or other publicly accessible forums may be viewed and used by anyone with access to such forums. By using these services, you assume the risk that the Personal Information and User Content provided by you may be viewed and used by third parties.
If you are using a shared or public computer, we recommend that you log off your profile and close your browser window when you have finished using any of our Web Sites. If you notice any inaccuracies in your Personal Information, please contact us immediately. In the unlikely event that we believe that the security of your Personal Information in our possession or control may have been compromised, we may seek to notify you of that development. If a notification is appropriate, we would endeavor to do so as promptly as possible under the circumstances, and, to the extent we have your e-mail address, we may notify you by e-mail. Unless you notify us and provide us with alternative contact information (which you are free to do at any time by emailing us at privacy@ americanphotographyassociation.org), you consent to our use of e-mail as the means of such notification.
Community Tools and Social Media
Links to Other Web Sites
Any of the Association Sites may contain links, banners, or advertisements to other web sites. When you click on such links, banners, or advertisements, the privacy policies of the web sites to which you are linked and/or their service provider (as applicable) will govern the use of your information collected on such sites. Such third-party advertisers will not have access to your Personal Information unless you choose to share it with them. The Association does not have access to or control over any technologies or practices that may be used by third-party advertisers.
Children under the age of 13 years may not provide any Personal Information, including name, physical and e-mail address, telephone number, or any other information that allows others to contact them physically or electronically, to the Association via any of the Association Sites without verifiable parental consent. The Association does not knowingly collect or solicit Personal Information from anyone under the age of 13 or knowingly allow such persons to register for use of any of the Association Sites. In the event the Association learns that we have collected Personal Information from a child under age 13 without verification of parental consent, we will delete such information as quickly as possible.
Consent to Processing of Personal Information
Please understand that if you opt out of receiving promotional correspondence from us, we may still contact you in connection with your relationship, activities, transactions and communications with us. Also, a request to have us stop sharing your Personal Information with other entities for marketing purposes will only apply as of the date of your request, and we will not be responsible for any communications that you may receive from entities that received your Personal Information prior to such request. In these cases, please contact that entity directly.
How to Contact Us
American Photography Association
Attention: Legal Department
PO Box 951777
Lake Mary, FL 32795-1777
California Privacy Rights
Pursuant to Section 1798.83 of the California Civil Code, our customers who are California residents have the right to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please contact the following with such request:
American Photography Association
Attention: Legal Dep’t – California Privacy Compliance
PO Box 951777
Lake Mary, FL 32795-1777
Thank you for taking the time to read this document.
The American Photography Association